How To Start A Chapter
Alumni Chapters generally begin with a small group of dedicated graduates with similar interests and support from a campus department or program. An alumni chapter can do many different things. It can serve as a social outlet for Matadors and friends of the University, raise funds and awareness in the community, and provide networking and professional development opportunities for alumni and current students in the field. The following seven steps outline the process for starting an alumni chapter or for revitalizing an inactive chapter.
Form an Advisory Steering Committee
Contact the Office of Alumni Relations for support in generating interest among those in your selected constituency group. Get in touch with three to five alumni you may know through business or personal contacts who are interested in providing volunteer leadership for the chapter. Members of the advisory committee will serve as the temporary chapter officers until formal elections can take place. The role of the committee is to generate chapter interest and membership and complete the necessary paperwork to officially charter the chapter. Decide upon a time, date and place to hold an organizational meeting. Contact 10-15 people to attend the meeting. At the meeting, the following functions should be performed: Discuss goals for the chapter. Discuss future activities, volunteer positions and committees. Form a committee to write the chapter constitution. Slate volunteers to serve as formal officer and committee chairs. Obtain a roster of those present with contact information.
Establish a Chapter Constitution
Guidelines and sample constitutions are available for review. See link below for samples.
Complete a Charter Petition Form
Groups must identify a chapter president and include a minimum of 10 chapter members who are dues paying members of the CSUN Alumni Association. Choose a name. Obtain 10 signatures on the charter petition form and turn in leadership roster of officers and committee chairs.
Submission of the Charter Petition and Chapter Constitution
Upon review, the Office of Alumni Relations will forward the Charter Petition to the Chair of Chapters of the Alumni Association.
Review of Charter Petition by Chapter Affairs Committee
The Chair of Chapters of the Alumni Association will convene a committee to review the Charter Petition and make a recommendation to the Board of Directors in the granting of a charter. The petitioning chapter will be afforded the opportunity to speak on their own behalf before the committee.
Formal Vote of Recognition by Alumni Association Board of Directors
Charters will be reviewed on congruence with the mission and values of the University and of the Alumni Association and established Chapter rules and regulations contained in this document. A two-thirds vote is required of the Alumni Association Board of Directors for recognition. The petitioning chapter will be afforded the opportunity to speak on their own behalf before the CSUN Alumni Association Board of Directors.
The Chair of Chapters of the Alumni Association Board of Directors will notify the chapter of the vote in writing. Formal privileges and responsibilities will commence.
Resources and Forms